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Davie 201 – Events – Course Materials

 

Event Seating

You can set up seating for any type of event and assign registrants to seats.

Configure Seating Layouts

Before you can assign registrants to seats, you must define your seating layout.

Seating Layout Tab
(Found on the explorer bar)

On the Seating layout tab, you define the main structure of the seating arrangement.

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  1. In the Seating layout menu, select one of the following:
    1. Sections, Tables, and Seats
    2. Sections, Rows, and Seats
    3. Sections and Seats
  2. If you have already created the seating layout for another event you can click this link to open a search window to locate an event from which to copy a seating layout.
  3. Enter the number of sections, tables, rows, and/or seats in your seating layout.


Sections Tab

On the Sections tab, you can name each section and specify the number of tables in each section.

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  1. Mark this checkbox to use the last table number of the previous section as the starting point for the next section. If you do not mark this checkbox, the first table in each section begins numbering with 1.
  2. Enter a unique name for each section (Optional).
  3. The number of tables (or rows) in each section display in this column. You can modify the number of tables (or rows) as needed.
  4. This column displays the starting number of the first table (or first row) of each section.
  5. This column displays the number of the last table (or last row) in each section.

Tables or Rows Tab

On the Tables or Rows tab, you can name each table or row and specify the number of seats in each table or row.

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  1. Select the section to view.
  2. Mark this checkbox to use the last seat number of the previous table (or row) as the starting point for the next table (or row). If you do not mark this checkbox, the first seat at each table (or in each row) begins numbering with 1.
  3. Enter a unique name for each table (or row).
  4. The number of seats at each table (or in each row) appears in this column. Modify the number of seats as needed.
  5. This column displays the starting number of the first seat at each table (or in each row).
  6. This column displays the number of the last seat at each table (or in each row).

Seats Tab

On the Seats tab, you can name each seat and view registrants assigned to specific seats.

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  1. Select the section to display table, row, or seat information.
  2. Select the table (or row) to display seat information.
  3. Enter a unique name for each seat (Optional).
  4. This column displays the name of the registrant assigned to the selected seat.

Assign Seats

Once you configure a seating layout for an event, you can assign registrants to seats.

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  1. The Registrants frame displays the names of the registrants (including guests) you added to the event on the Registrants tab of the event record.
  2. The Groups frame displays any groups of registrants. Click Add to create a new group.
  3. The Seats frame displays each section in your seating layout.

Assign Individual Registrants to Seats

In the Registrants frame of the seating window, you can quickly assign each registrant to a seat at a table or row in a particular section.

Add Seating Groups

In the Groups frame of the seating window, you can create groups of constituents who wish to be seated together.

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Assign Groups to Seats

In the Groups frame of the seating window, you can quickly assign an entire group to seats at a table or a row in a section.